12/2007 Meeting Minutes

Present: President Jim Cinotto, Chuck Costello, Barb Bonansinga, Derek Dexheimer, Jan Wilson, Jim Dahlquist , Nyle Robinson, and Patty Shafer
Absent: Mike Boyd, Arlee Grimsley,

Meeting called to order at 5:33 PM.

November 2007 SRRC Board minutes were discussed and approved by Board.
Treasurer’s Report provided by Jim Cinotto. Copies of financial report were distributed to the Board for review. Adjustment will be made to the Frostbite financial report due to scholarship donations. Total Deposit for last month was $6,363.76. Total bills paid were $4,320.25. Combined Ending Balance is $35,716.46. Motion made and seconded to approve Treasurer’s report. Motion carried.

Derek reported on the high school awards committee. Derek provided a brief overview of the history of this program. The Awards Banquet was originally scheduled for 12/9/2007 but has been postponed. Derek asked SRRC Board’s approval to distribute funds to the schools in the SJ-R distribution area and to appoint a committee to review the potential recipients. A motion was made to approve funds to continue the tradition of providing funds to local area high school running programs. Recognition will be given to the top high school runners. Typically SRRC sponsors the Awards Ceremony and Scholastic Challenge provides food.

The Board discussed including this Awards Ceremony at Monster Mash. Some of the recipients are not SRRC members. The Board felt it may lengthen the Monster Mash agenda. A separate ceremony was favored. The Awards Ceremony will be scheduled at a future date.

Motion made to provide $2200.00 for the Awards Ceremony to distribute to the area high school running programs as determined by the Awards Committee. Motion carried.

Nyle provided an update on the newsletter. The January newsletter will be shorter than previous issues. Nyle is soliciting any ideas to be included in this newsletter.

Chuck reported on the Technical program for SRRC. Chuck is in the process of updating the 2008 Membership application.

Bar code scanner needs to be adjusted in order to be compatible with the new notebook. Otherwise, the new notebook worked adequately for timing of Frostbite run. A new printer may be needed for the club in order to score races. The current printer is not working properly. Chuck is seeking approval to purchase a new printer up to $500. Motion made and approved to provide up to $500 to purchase a new printer for SRRC. Motion carried.

Jan provided copies of the proposed 2008 Race Calendar. Jan discussed the calendar. Some dates need to be verified. Barb B. asked Jan what the race directors may need from the club. Volunteers for scoring and timing of races are needed. SRRC does not provide scorers or timers for non-SRRC races.
Jan questioned what the calendar needs to include – point races or just local area races. Jan stated she distributed a race director’s packet at the Race Director’s meeting which was held in October 2008. Calendar is for informational purposes only. Associated races would pay SRRC for insurance coverage.

Suggestion made that the magnet only include the points races of SRRC. The associated races can be included in the newsletter. Other area races can also be found on the website of SRRC. No new Springfield races are eligible to become SRRC points race at this time.

Jan stated David Patt of ARA is coming to Springfield to provide an informal training to race directors. Jim C. suggested inviting other area running clubs to this informal training.

Barb B. provided an update of the planning for Monster Mash. The website will be updated to include all this information. Key note speaker will be determined.

The First Day run is scheduled for Washington Park on January 1, 2008, at 8 AM to 10:30 AM.

Volunteer of the year will be determined by President Jim Cinotto.

Barb is talking to Valco about Age Group Awards. Tom Cooper posted the age group award winners. Two weeks are allowed for any disputes of the winners.

Barb asked the SRRC Board to provide her with the desired jacket size. Barb also asked for a bio or an accomplishment from each Board member.

Meeting adjourned at 6:59 PM.