11/2008 Meeting Minutes

SRRC Board meeting – November 10, 2008

Present: Chuck Costello, Jr., Brent Leach, Susan Helm, Barb Bonansinga, Emily Klockenga, Jim Cinotto, Anne Baker

Absent: Lori Milkent and Mary Rogers (Excused)

The October 14, 2008 SRRC board meeting minutes were approved.

Brent Leach distributed the travelling store inventory report created by Barb Manson. It was reviewed and approved. The Treasurer’s report was distributed and approved and we have a current balance of $42,075.47.

Committee reports: Jim Cinotto discussed establishing an SRRC Hall of Fame. He’d like to pursue the idea with a committee of past presidents. Members of the Hall of Fame would have a separate listing on our website, including portrait, bio, records, accomplishments and contributions to the club. Brent and Susan Helm had no committee reports.

Barb Bonansinga discussed the SRRC website and the fact that it continues to be plagued with problems of being “down”. Anne Baker feels we definitely need to have more control over the site and should consider a different server. Chuck is unclear when our cycle begins and ends with the current company/server. We paid our most recent bill about a year ago. The board discussed the need to not have the domain name changed. Barb announced she and Anne are still seeking a replacement newsletter editor.

Barb also announced the results of the pre-race director’s meeting. The actual race director’s meeting will be held November 19th and all SRRC owned race directors and board members are invited to attend. Area race directors (affiliate races) will have a separate training most likely in December. Fees, budget, etc. will all be discussed at this meeting. The SRRC race standards document is currently posted on “google docs” to be reviewed by all race directors. Brent Leach brought up the issue of raising money for other causes during our races, which, according to him, hurts our tax-exempt status. We are not a fundraising arm for other organizations. A tag timing presentation/demo has been offered to SRRC. It might be in conjunction with the Frost Bite race on December 7th. Barb announced if the date works out, she would like to see board members attend the demonstration. Brent requested information on the cost. The company is currently available to run the Lincoln Half, Abe’s Amble and Parade Race next year in case we don’t purchase the equipment from them yet.

Holly Dahlquist made a proposal through Barb on the Triple Crown winners for special recognition and awards. She would like to provide an SRRC membership, one reserved table at Monster Mash, reduced fee in Lincoln Memorial Half and ??. The board suggested instead considering ordering trophies or medals.

Jim Cinotto created a letter to the members that reminds them about their volunteer obligations, particularly if they are “in the hunt” for winning the points races. It will be posted on our website and sent to the nominees. Emily and Barb met to discuss ordering awards for Monster Mash and also the cost of a DJ. Emily has a friend who is in the floral business and wants permission to have some centerpieces as well. There will be tables for the Travelling store, Lincoln Memorial Half and other races as well as the opportunity to review your SRRC membership online. Emily announced she will present a PowerPoint presentation on Springfield area high school running and lead up to our featured speaker, Anne Gaffigan. It was announced that Katie Mac will have her end of the year Wednesday night track part at Dublin Pub on November 22nd. Emily would like to have Springfield Scene magazine cover the Monster Mash. The bar will open from 5 to 6. Brent gave Emily a breakdown of last year’s expenses.

The meeting was adjourned at ?

Respectfully submitted,

Susan Helm
Secretary