03/2002 Meeting Minutes

SRRC March Meeting Minutes
March 12, 2002

Present:  Tim Butler, Rich Ginter, Ronda Schappaugh, Holly Dahlquist, Catherine O’Connor, Laura Ferris, Cecil Withrow, Jim Fay, and Katie McAfee
Absent:  Steve Snyder

The meeting was called to order at 5:39 P.M.

Minutes from the March board meeting were reviewed. No corrections were made. Rich made a motion for approval. Motion was seconded per Jim. Minutes unanimously approved.

Jim presented the treasurer’s report. The balance as of 03/11/02 was $13,874.83. Rich made a motion to approve and Holly seconded it. Treasurer’s report was unanimously approved.

President’s Report:

The monthly board meetings will now be held on the second Tuesday of each month. Meetings will begin at 5:30 P.M. at Congressman LaHood’s office, 3050 Montvale Drive.

Praise was given to Rich and Ronda in regards to their help in improving the clubs website and newsletter. The website will continue to be updated in a timely fashion.

The goal of getting the newsletter out was again discussed. Ronda will be collecting all of the material so that everything will be kept together with a check-off worksheet.

Upcoming races were discussed. The Green Mile will take place on March 17, 2002 and the Lincoln Memorial will be held on April 6, 2002.

Tim was contacted by two area organizations that were interested in receiving information on how to put on a SRRC road race. Information was provided. Both groups will discuss the event with their organizations and will contact us as needed for future possibilities.

Board Member Reports:

Catherine reported on the Race Director’s Meeting. The Race Director’s Meeting will be held on Tuesday, March 26, 2002 from 5:30-9:00 p.m. at the downtown Lincoln Library. The event will be noted in the upcoming newsletter and calls will be made to each race director. All potential race directors are encouraged to attend.

Ronda reported that 281 members have renewed their 2002 SRRC membership.

A change was made regarding the point series eligibility status. To be eligible for ALL point races, you must be a SRRC member by the Lincoln Memorial half-marathon/5 miler on April 6th. Additionally, a runner must complete at least two races and volunteer for at least one race. If not an SRRC member by Lincoln Memorial, only races after you become a member will count towards your year-end total. This last statement is the change that was made. It used to be that no points would be awarded for late members until the Scholastic Challenge.

Katie was happy to report that Jack Belmar will again be directing the Wednesday night track workouts this year. This event will begin on April 17, 2002 at 5:30 pm at the Washington park picnic shelter. The group will meet for approximately 4 weeks at the park and than head over to the Springfield High School Track.

A notice will be listed in the upcoming newsletters in regards to the upcoming out of town races. Anyone interested in car-pooling or following other runners will be provided. A meeting point and time will be determined.

Laura provided an inventory of the club’s equipment. It was noted that the club is in need of another water cooler. Rich made a motion for the club to purchase one additional water cooler. Jim seconded motion.

A discussion was held in regards to the need for the club to purchase equipment insurance. Laura will be checking with her homeowner insurance to determine what would be covered in case of theft or damage. An update will be provided at the April board meeting.

New Business:

Ronda provided the board with information regarding the club’s website. A new host/server is being sought. Prices were provided. Currently the club uses Yahoo, which does not charge a monthly fee. The club would like to change from Yahoo because of the advertisement screens that come with their usage. Trey McGee is being considered. His prices include a $20 set up fee and then a $35 monthly fee. A discussion was held and it was determined that Trey should be invited to our next board meeting so that we could see his proposal regarding what is included in his service. No plan of action taken at this time.

Tim provided the board members with a demo of new software that is currently available. Scoring races needs to be user-friendlier. Some members find the current software difficult to use. Tim will look to see if the new software would be compatible with our current equipment and time machine. No plan of action taken at this time.

The next board meeting will be held on Tuesday, April 9, 2002.

Meeting adjourned at 6:50 P.M.