03/2002 Meeting Minutes

SRRC April Meeting Minutes
April 9, 2002

Present: Tim Butler, Rich Ginter, Ronda Schappaugh, Holly Dahlquist, Catherine O’Connor, Laura Ferris, Jim Fay, and Katie McAfee
Absent: Steve Snyder and Cecil Withrow
Guests: Dave Decker and Deanna Cagley

The meeting was called to order at 5:37 P.M.

Minutes from the March board meeting were reviewed. No corrections were made. Rich made a motion for approval. Motion was seconded per Catherine.

Minutes unanimously approved.

Jim presented the treasurer’s report. The balance as of 04/09/02 was $15,229.86. Rich made a motion to approve and Laura seconded it. Treasurer’s report was unanimously approved. A list of the equipment was given to Jim for tax purposes.

President’s Report:

Praise was given to Rich and Laura in regards to another successful Lincoln Memorial run.

The promising results of the Green Mile were also discussed. The Green Mile had a total of 139 entrants. Seventy- one of those entrants were new/renewing members. The total cost of the race was $85.45 with a net profit of $1,414.55. The club is looking forward to holding the race again next year.

Tim states that he is very happy with the accomplishments that the club has made in its first quarter. Many club members have noticed the improvements to the web site and newsletter. Tim is also looking forward to the club having added the out of town races to the SRRC race schedule and will enjoy working with other area clubs.

Tim provided follow up information in regards to two area organizations that are interested in adding races to the SRRC race calendar. The Springfield Ballet Company would like to direct a 5k race on April 13, 2003 and Springfield High School would like to have a relay race/fund raiser benefiting their pom-pom squad. No dates or specific information regarding the relay have been provided.

Board Member Reports:

Laura provided an inventory of the club’s equipment. Currently, the club has 3 time clocks with only one fully working. One clock does not work at all. The other clock works but the numbers stick on one side. A new clock is approximately $2,100.00. Laura will research the shipping cost regarding the completely broken clock. An update will be given at the May board meeting.

A discussion was again held in regards to the need for the club to purchase equipment insurance. Laura is gathering information in regards to the total worth of the clubs equipment.

Rich provided an overview of the Lincoln Memorial Half Marathon/5 mile race. Rich and Laura had a 29% increase in entrants compared to last year. 2002 had 394 entrants as compared to 2001 with 304 entrants. A net profit of $2,600.00 was achieved.

Ronda provided a brief update on the newsletter. She provided a list of future articles that will be included in the May newsletter. The club currently has 548 members. Last year at this time the count was 584. A membership renewal was again placed in the April newsletter.

Catherine gave a recap of the race directors meeting. Twenty directors and board members were in attendance.

Tim gave an update on the 2002 Abe’s Army. Applications will be available in the next week. Abe’s Army will begin at 6:00 pm on 5/28/02 at the new Athleticare, located at Fit-club South on South 6th. New this year will be a packet pick-up for the runners on 5/23/02 from 5-7 pm at Athleticare. Approximately 20 group volunteers are needed to run as group leaders. Tim is hoping that each Army group will have 2 group leaders. Tim will be advertising the event around town and in the State Journal Register.

Old Business:

Dave Decker, Vice President of SiteWorks, an internet hosting plan, was present and gave a demonstration regarding what his service can provide to our club’s website. Mr. Decker would redesign, host, and update our web page. The board discussed what was needed and a one-year contract in the amount of $275.00 was approved. Rich made a motion to accept and Holly seconded.

Guest:

Deanna Cagley from the Veteran’s Association was present to inform the board/club of an upcoming 5k and one-mile fun walk. This event will take place on 6/08/02 at the State Police Academy. This event is free to the public. T-shirts and awards will be provided. The event is to educate the community regarding the police department, military personnel, and our veterans. Deanna was encouraged to provide an article for our upcoming newsletter.

New Business:

The SRRC Scholarship committee will consist of Garrett Deakin, Katie McAfee, and Matt Burns. This committee will evaluate and determine who the scholarship recipient will be.

Tim states that he would like to see a policy be developed regarding the SRRC management and equipment fee. The policy would state what the fees would be in assisting club runs, non-club runs, and the leasing of equipment. The board will look into charging a flat rate per finisher versus per entrant and what would be included in this rate. Catherine will gather information and provide the board with an update at the May meeting.

Ronda will be attending the RRCA Annual Convention in Norfolk, VA on May 2-5. Ronda gave the board a preview of the seminars that will be held during the convention. Ronda will determine the seminar from which the club would most benefit. A review of the convention will be given at the next board meeting.

Jim noted that Lanphier High School never cashed the $100.00 check that was administered to the school at the SRRC/ State Journal Register Awards Banquet in 2001. No follow up will be taken.

Rich suggested that the club start getting together for social events. This was unanimously agreed upon by the board. Three dates and places were provided. Thursday, May 16, 2002, 6:30 pm at Eleven West (the corner of Adam’s and fifth street).  Thursday, June 20, 2002, 6:30 pm at Café Brio and Thursday, July 18, 2002, 6:30 pm, at LaSorrela. Rich is also looking into the possibility of a SRRC group trip/vacation to be scheduled this fall.

Rich asked about the possibility of the club selling SRRC apparel. This was done many years ago and it was successful. More information will be provided at a future board meeting.

The SRRC has again been asked to participate in the Ekiden Relay. Dave Egan has agreed to lead this relay in securing highly qualified runners for this international event.

Please note that the June, July, and August board meeting will be held on the second Monday of the summer months at 7:00 pm. The location remains unchanged. The day needed to be changed due to the running of the Abe’s Army training group on Tuesday’s.

The next board meeting will be held on Tuesday, May 14, 2002.

Meeting adjourned at 7:10 P.M.