06/2002 Meeting Minutes

SRRC June Meeting Minutes
June 10, 2002
Present: Tim Butler, Rich Ginter, Ronda Schappaugh, Holly Dahlquist, Catherine O’Connor, Jim Fay,
Cecil Withrow, and Katie McAfee

Absent: Steve Snyder and Laura Ferris

The meeting was called to order at 7:05 P.M.

Minutes from the May board meeting were reviewed. No corrections were made.

Rich made a motion for approval. Motion was seconded per Ronda. Minutes unanimously approved.

Jim presented the treasurer’s report. The balance as of 06/10/02 was $18,500.02. It was noted that Abe’s Army brought in $4,632.50. Rich made a motion to approve and Holly seconded it. Treasurer’s report was unanimously approved.

President’s Report:

The Passavant PowerAde 5K was held on 06/01/02. The event had a definite increase in runners as compared to last year. The race was charged $1.00 per finisher since the club did not do the scoring. Plans should be made to certify the course for next year since it is now a points race.

The Steamboat 4 Miler was held on 06/08/02. A number of Springfield runners made the trip to Peoria for this event.

It was noted that next year, the Passavant 5K and Steamboat 4 Miler might coincide on the same day, which would be 06/07/03.

Tim received a call from the Chatham Homecoming Board. They are possibly interested in having a race next year to coincide with the Chatham homecoming. The event usually takes place the 3rd weekend of June. Information provided. Will wait their return call. No action taken at this time.

Board Member Reports:

The Scholarship Committee will be meeting on 06/11/02. The committee has received 10 male applicants from which one student will be picked. A $500.00 check will be presented to this graduate at the Scholastic Challenge on 06/22/02.

Ronda stated that the June newsletter would still surpass the goal of 16 pages. The cost for the May newsletter was approximately $960.00. Club members are submitting a great number of articles. Extra copies will be printed for the Abe’s Army members. The newsletter reaches approximately 420 households. Ronda wishes to remind the club that the deadline for submitting material for the newsletter is the 10th of each month prior to publications. Ronda will gather all the material and submit to Rudin Printing on the 15th of each month.

Cecil presented a current listing of the 2002 SRRC points series. A tally of the points and participants will be posted on the clubs web site. The points, along with each individual race winner, will be updated periodically. Any runner noting errors may contact Cecil for changes.

Abe’s Army is currently under way. The army has approximately 158 participants. This is a significant increase from last year’s total. Tim did inform the board that he would not be directing Abe’s Army next year. A replacement will be sought.

Old Business:

A follow up discussion was held regarding the club replacing the broken lap top computer. Even though the club will only have two computers, the board decided to wait on making this purchase. This topic may be revisited at any time when deemed necessary.

The new race software will be tried on a simulated 3200-meter race on 07/17/02 at 5:30 P.M. This event will take place during the Wednesday night track workout at the Springfield High School Track. This will allow the club to use the software prior to an actual race.

A computer/scoring training session will be held on 06/17/02 at 6:00 P.M. at the Office of Congressman Ray Lahood. All interested volunteers will be contacted.

Katie will continue looking into the selling of SRRC apparel. Pam Stevens provided an in-depth list of information regarding this project. Estimates are being sought. More information will be provided at the July board meeting.

A Thank You Pizza Party will be held for those who volunteered for the Iron Horse Triathlon. A location and date will be sought. The event will take place approximately two weeks after the triathlon.

The next board meeting will be held on Monday, July 8, 2002.

Meeting adjourned at 7:55 P.M.