11/2002 Meeting Minutes

SRRC Board Meeting Minutes
November 12, 2002SRRC November Meeting Minutes

November 12, 2002

Present: Tim Butler, Ronda Schappaugh, Holly Dahlquist, Catherine O’Connor, Laura Ferris, Jim Fay, and Cecil Withrow

Absent: Steve Snyder, Katie McAfee, and Rich Ginter

Guests: John Hartnett, Denise Hartnett, Derek Dexheimer, and Matt Lamsargis

The meeting was called to order at 5:30 PM.

Minutes from the October Board Meeting were reviewed. No corrections were made. Jim made a motion for approval. Motion was seconded per Ronda.

Minutes unanimously approved.

Jim presented the treasurer’s report. The balance as of 11/12/02 was $21,889.28. Holly made a motion to approve and Catherine seconded it.

Treasurer’s report was unanimously approved.

Jim presented a rough budget on the Club’s income and expenses. The Club dues account for approximately $11,000.00, and approximately $9,000.00 is spent on the newsletter. The remaining profit arises from our SRRC race schedule.

Our expenses will be increasing due to an increase in racing insurance and RRCA annual dues. In the past, the Club has only paid dues for each household membership, not individual membership (308 households versus 726 members). A change has been made by the RRCA and we will now be paying per individual member. Tim will be looking into this matter.

Guests:

John and Denise Hartnett were present to introduce Derek Dexheimer and Matt Lamsargis as the new owners of the Springfield Running Center. After a warm welcome, the Board’s relationship with the Running Center was discussed.

John Hartnett and Jay Rogers will continue to direct the Bob Goldman Scholastic Challenge 5K. The running community should not see any changes regarding this race with the change of ownership.

John Hartnett was present to discuss the 2002 SRRC-State Journal Register Cross Country Awards Banquet, which is usually sometime in January. This luncheon/ceremony is to honor individual male and female high school participants in their achievements during the 2002 cross-country season.

Prize money ($250, $150, and $100) will be awarded to 3 individuals in each male and female category. Along with their awards, winners’ names will be posted on a plaque that is kept at the Running Center. A committee consisting of Jim Ruppert of the SJR, John Hartnett, and an SRRC Board Member will decide on who shall receive these awards. A motion was made by Jim to allot $1,000.00 for the prize money for this event and also $200.00 for new plaques for the Running Center. Motion seconded per Ronda. Unanimously approved.

President’s Report:

The Lost Bridge Trail 5 Mile Run for Excellence was held on 10/26/02. This event had 158 finishers as compared to 110 finishers in 2001.

The Race Directors’ Meeting for the 2003 Race Calendar was well attended on 10/30/02. The Board will vote on the 2003 Race Calendar at the December Board Meeting.

Tim would like to see more out of town races on the 2003 racing calendar.

A Race Committee is going to be developed for the 2003 Running Season. This Committee will provide support and guidance to each Race Director. Rich Ginter will be acting as the Committee Chairman.

Orders for the SRRC running apparel will be offered this winter. Order forms will be available until after the SRRC Awards Banquet/Monster Mash. The wind shirts are in and a pick up date will be determined.

Board Member Reports:

Holly presented to the Board a new revised 2003 Membership Application. Both the old and new applications were reviewed. The new application was approved and will be available in December.

Ronda presented an overview of the Ekiden Relay. Our team placed 17 out of 24. An article will be in the November newsletter.

New Business/Discussion:

A motion was made by Tim for the Board to approve the Annual Awards Banquet/Monster Mash to be held on February 2nd, 2003 at 1 PM. Jim seconded the motion. Motion unanimously approved. The agenda, location, and menu is pending.

The next Board meeting will be held on Tuesday, December 10, 2002 at 5:30 PM.

Meeting adjourned at 6:27 PM.