04/08/2003 Meeting Minutes

SRRC April Meeting Minutes
April 8, 2003

Present: Tim Butler, Ronda Schappaugh, Holly Dahlquist, Laura Ferris, Kenny Guard, Jim Fay, Catherine O’Connor, Rich Ginter, and Katie McAfee

The meeting was called to order at 5:35 PM.  Minutes from the April Board meeting were reviewed. No corrections were made. Rich made a motion for approval. Motion was seconded per Kenny. Minutes unanimously approved.

Jim presented the Treasurer’s report. The balance as of 4/8/03 was $18,462.03. Rich made a motion to approve the Treasurer’s report and Catherine seconded it. Treasurer’s report was unanimously approved.

President’s Report:
Tim reported that the Green Mile had 120 finishers. This year’s race had no expenses. All funds received went towards new membership or the Scholarship donation.

Board Member Reports:
Rich presented the 2003 Lincoln Memorial final budget. The expense total was $3,603.11 and the income total was $6,626.00 with a total profit of $3,022.89. The total profit for 2002 was $2,600.00. Rich had 100 runners register on race day even with the additional $5.00 late fee.

It was noted that the 12-mile marker sign was destroyed during the race along with a finish line clock. The wind blew the clock over and it is currently non functional. Rich will look into the cost of purchasing a new clock.

Katie provided an update on the Scholarship Committee. The committee will consist of Katie, Bill Owens, Jim Dahlquist, and Matt Burns. The $500.00 scholarship will be presented during the Scholastic Challenge on 6/21/03. Applications will be mailed to all high school coaches and will be listed in the upcoming newsletter.

New Business:
Katie will be taking over the 2003 Points Series. With this new assignment, she would also like to work on membership. This will allow her to become familiar with all of the SRRC members/names.

Laura will move to the position of special programs.Our records show that a payment is due for the upkeep of the SRRC website. The club is currently waiting for an invoice from Sitewerx for this maintenance.

The 2003 Abe’s Army will begin on Tuesday, May 27th, 2003 at Athleticare. Mike Roubitchek and Tim McCaughey will be the new Co-Directors of this event. Many volunteers will be needed again to make this annual event a success. Since many of the SRRC board members are involved in this event, the 2nd Tuesday of the month board meetings will change for June, July, and August.

The new dates for the monthly meetings will be Monday, June 9th, July 14th, and August 11th at 5:30 PM.

Old Business:
The Board again briefly discussed the issue of purchasing equipment insurance. Laura provided an estimated value of worth of the Club’s equipment in the amount of $13,000.00. This amount does not include the finish line equipment (cones/ropes/poles). Laura received a bid from AARC/Diller Smith in the amount of $1.23 per $100 worth of equipment. This amount would be approximately $166.00 per year with a $500.00 deductible. Laura will request a sample copy of the policy. Questions will be asked in regards to what would be covered in case of fire/theft/wind damage/etc…Laura will continue to research this issue and provide further information at the May meeting.

Discussion:
The first AARC Convention will be held in Atlanta, Georgia on 6/14/03. Tim will be representing the SRRC by attending this program, which will take place during the Iron Horse Triathlon weekend. With the absence of Tim as the lead run coordinator for the triathlon, Catherine O’Connor will be assisting in this position. Any SRRC Member is welcomed to attend this meeting.

The Second Annual Illinois Running Summit will take place on 6/6/03 in Peoria. This event will be the night prior to the running of the Steamboat Classic on 6/7/03. All Illinois running clubs/members are invited to attend this meeting to discuss current running issues in Illinois.

The next Board Meeting will be held on Tuesday, May 13th, 2003 at 5:30 PM.

Meeting adjourned at 6:10 PM.