07/2004 Meeting Minutes

SRRC July Meeting Minutes
July 12, 2004

Present: Ronda Schappaugh, Jim Fay, Holly Dahlquist, Jim Cinotto, Tim Butler, Jeanne Hansen, Barb Bonansinga, Kenny Guard, and Mary Beth Stephens

Absent: Jim Dahlquist

Guest: Derek Dexheimer

The meeting was called to order at 5:35 PM.

Minutes from the June Board meeting were reviewed. No corrections were made. Tim made a motion for approval. Motion was seconded per Jeanne. Minutes unanimously approved.

Jim F. presented the Treasurer’s report. The balance as of 7/12/04 was $27,931.89. Jim F. stated that the $500 scholarship has been deducted and $271.50 remains in the scholarship account from membership donations. It was noted that $2,354.87 was paid to Rudin Printing for 2 newsletters. These 2 newsletters included 4 race applications. The Passavant 5K/10K should have paid $112 for one of the applications since it is not a club sponsored race. Jim F. will call the race director to make him aware of this issue. Tim made a motion to approve the Treasurer’s report and Mary Beth seconded it. Treasurer’s report was unanimously approved.

Guest:
Derek Dexheimer of the Springfield Running Center presented the Board a donated heart rate monitor for the Club to present as a gift to Lakshman Medavaram. Lakshman survived a cardiac arrest at the Wednesday night track workout. The Board graciously accepted this monitor and would like to recognize the Springfield Running Center for their kind donation. The gift will be presented to Lakshman at a future running event.

Derek also discussed a company located in St Louis called the “Sock Guy” that would put any logo or race design on running socks. If interested, Derek can provide the owners name and number. The Company is hoping to get their product known since new to the area.

President’s Report:
The 2004 Abe’s Army is underway. The group is meeting for 12 weeks and are training for the Abe’s Amble 10k Race. The group is now alternating weeks at Athleticare and Lincoln Park.

The Abe’s Amble course is being run every Sunday at 7:30 AM starting in front of the Grandstand. Runners of all ability are welcomed.

The Women’s Distance Festival was held on July 10, 2004. The event had 322 entrants, including both runners and walkers. The Kids Fun Run had 46 participants. The race may have two kid’s runs next year due to the large turn out, possibly a 5 and under event and a 6-10 age group event. The directors of the Women’s Distance Festival did purchase two large water bins, valued at $54 a piece. These will be kept in our storage and may be used by all directors.

Ronda is still trying to contact Phil Peterson with Forsyth Insurance to renew the “Employee Dishonesty Bond” insurance, which covers the President, Vice President, and Treasurer. This bond protects the Club from any board member that commits fraud, dishonesty, and/or errors in the management of the Club. The cost is $285.00 for a three year $10,000 coverage. Our current policy expired July 1st, 2004. Ronda is questioning if the Club should increase the amount in coverage since the Club usually has a balance between $25,000-30,000. A new quote with the increased coverage will be discussed at the August meeting. No action taken.

The 1st scheduled open track meet is being held on Wednesday, July 14th, 2004 at the Rochester High School Track. This event is being held by the “Central State Challengers”, directed by Billy Owens and Steve Collatino. The Club did assist in sponsoring by purchasing the finisher ribbons for this event. This amount comes to $53 for 150 ribbons.

New Business:
A lengthy discussion was held regarding the Club possibly purchasing an automatic external defibrillator. Jim F. and Tim have been researching this issue. Material is currently being reviewed. The cost for a defibrillator would be $1,500-2,000. There also would be extra costs for maintenance, upkeep, and battery needs. Protocols and procedures would need to be addressed so that the Club is following regulation standards. It was noted that a Physician should be in charge of overseeing the Club’s handling of the equipment. Many questions were unable to be answered at this time, such as where defibrillator is to be kept, storage, central person to be in charge, training with club volunteers, upkeep, and the Club considering making mandatory ambulances available at all races. Athleticare has shown an interest in donating a defibrillator to our Club. Further discussion will be held with Athleticare and all information will be reviewed and again discussed at the August board meeting. No action taken.

Discussion:
Jim F mentioned that he would be stepping down as Treasurer at the end of this running year. He would like to start actively looking for a replacement. An article will be placed in the upcoming newsletter. Tim mentioned that there also would be many race director positions open for the 2005 racing season.

Mary Beth stated that the July and August newsletter would be combined and should be mailed by the end of July.

The next board meeting will be held on Monday, August 9th, 2004 at 5:30 PM at the YMCA. Meeting adjourned at 6:30 PM.