12/2004 Meeting Minutes

SRRC December Meeting Minutes
December 13, 2004Present: Ronda Schappaugh, Jim Fay, Holly Dahlquist, Jim Cinotto, Jim
Dahlquist, and Tim Butler

Absent: Kenny Guard, Barb Bonansinga, Jeanne Hansen, and Mary Beth
Stephens

Guests: Jack Bellmer, Katie McAfee, and Tom Cooper

The meeting was called to order at 5:37 PM.

Minutes from the November board meeting were reviewed.  Jim F. made a
motion to approve the November Meeting Minutes.  Motion was seconded per
Jim C.  Minutes unanimously approved.

Jim F. presented the Treasurer?s report. The balance as of 12/13/04 was
$30,529.62.  The storage shed was renewed for another year in the amount
of $660.00.  The full year payment does entitle the Club to receive a free
month.  Tim made a motion to approve the Treasurer?s report and Holly
seconded it.  Treasurer?s report was unanimously approved.

Jack Bellmer, Katie McAfee, and Tom Cooper were present to discuss
bringing back the ?Capitol Mile? race.  They would like to have the race
at the Springfield High School track in July during the Wednesday night
track workout.  Jack would like the Club to consider allowing this ?free?
event to be on the Club?s calendar as a point?s race.  Generally, first
time races are not allowed to be a points race.  A lengthy discussion was
held regarding the concerns on how to score a race of this nature and how
to manage the crowds and the multiple mile heats.  Since Jack is quite
capable of handling this event due to all of the 3200/mile events that he
has overseen in the past few years at the track, the event will be placed
on the calendar and the points decision will be made after further
questions and concerns are answered.

President?s Report:

The 2005 Board is still being finalized.  Multiple positions are still
vacant and potential runners are being pursued.  Final approval will be
reviewed at the January Board meeting.

The 2005 race calendar is still pending.  The ?Run for Excellence? might
not be held in 2005 and the ?Race for the Bells? has not placed an
application for the 2005 racing calendar.  A final call will be placed and
the final 2005 SRRC calendar will be approved at the January Board
meeting.

New Business:

The Annual Awards Banquet/Monster Mash is scheduled for 1/30/05 at 1:00 PM
at the Northfield Center. A pasta buffet will be served and 2004 national
steeple chase champion  Ann Gaffigan will make a  presentation.

Discussion:

A discussion was held in regards for the need of the club to be audited
with the upcoming change in treasurer.  Jim D. has spoken with an auditing
firm and it was not recommended that the club undergo an audit for this
purpose.  It was recommended that if the Club wanted to have its records
reviewed that one could just pay a CPA agent and that should be adequate.
A CPA agent who is familiar with the Club will be sought.

The membership application has been updated for 2005, which is currently
on the website.  Dues will not be increased due to the financial health of
the Club?s balance.  Renewal reminders will be sent later in the year if
needed.

The next board meeting will be held on Monday, January 10, 2005 at 5:30 PM
at the YMCA.   Meeting adjourned at 7:06 PM.