02/2005 Meeting Minutes

SRRC January Meeting Minutes
February 14, 2005

Springfield Road Runners Board Meeting
Springfield YMCA
February 14, 2005

Members: Jim Dahlquist, Jim Cinotto, Ronda Schappaugh, Mike Boyd, Nyle Robinson, Barb Bonansinga, Carol O’Connor, Dave Egan, Jeanne Hansen, Marilyn Clark
Guest: Jim Fay

Meeting called to order at 5:33PM by Jim Dahlquist at the YMCA.  Jim noted that all board members were present. He said he hoped to get more members participating in club activities, in addition to the board.  He indicated the first four months will probably be busier than the following eight.

Introductions were made of the new board and Jim thanked Ronda Schappaugh for all her work in 2004.

This year’s AMA 5K is scheduled for April 16, which corresponds with opening of Abraham Lincoln Museum.  The race will be held in conjunction with the opening on a course that will be run downtown.  Ronda will be working with the medical student director on the race.

Carol O’Connor asked about updating web site and there was discussion of what to update and when.

Mike Boyd and out-going Treasurer, Jim Fay, jointly gave the Treasurer’s report.
Jim noted that February is generally the lowest point in the year for the fund balance, due to Monster Mash and annual dues to RRCA.  As a result, the balance that was $26,789.86 on January 25, 2005 was $17,420.89 as of February 14, 2005.  Jim Cinotto moved and Jeanne Hansen seconded to accept the treasurer’s report, which was approved.

There was a discussion of how to deal with club mail.  Jim Cinotto will generally pick it up and sort it.  Financial mail will go to Mike.  Newsletters from other clubs will go to Carol, to see what other clubs are doing.  Most other mail will go to Jim Dahlquist.
It was decided that we will try to publish information about some of the regional non-SRRC races, as was done in some past years.

The idea of recording when people volunteer to the database was discussed, to deal with questions that arise related to the points series but also for other club purposes.  It was noted that there would be a particular need for help with the Ironhorse Triathlon.
In regards to the newsletter, Carol indicated that she is reluctant to open pictures sent to her via email for the newsletter because she just has dial-up in her area.  Board members were also to send bios to Carol.

Barb Bonansinga discussed the next few planned social events.  At least one would be before the next newsletter.  She also suggested we need to try to get point series updates on the web site more often.

The club received a thank you from Ann Gaffigan.

Several suggestions were made to the minutes as mailed with changes as suggested, Ronda moved and Jim Cinotto seconded to accept the minutes as amended and the motion carried

The need to secure people to run the scoring machines for 2005 race season was discussed.  The Board hopes to get individuals penciled in early for each race to avoid last minute problems and overburdening those individuals.  Ronda will go through calendar to figure out who might be good candidates. Jim D. will follow-up as needed.  We also will see whom else we can get to score races.  Jim D. noted that this is an important concern for each race director.

The problem with the PA system was discussed. John Hartnett had mentioned Beatty as a place to have it checked.  It may be just the battery but it may be more serious.  It may need to be replaced at a cost of perhaps $750.

The board will decide who will represent the club at the national conference in New Orleans in May at the March board meeting.  Two board members can be sent.

The high school awards went very well.  Jim D. and Ronda spoke highly of the event
It was decided that the scholarship committee for 2005 would be Ronda, Bill Owens and John Hartnett, pending their agreement.  Bill and John both coach cross-country.  Ronda wants to emphasize the person’s life commitment to running as much as who is the best runner. We may be able to give one to a boy and one to a girl this year, if there is enough money.  $706.50 already in the fund.   We need to try to get more students to apply.

The club needs to assign an Ironhorse (Father’s Day, June 19) water-stop coordinator for the run portion, which is down to about 6.6 miles this year.  That will mean up to 3 stops.  The contact person will divvy out the duties that day. Several names were mentioned.

Marilyn will get key to the shed for 2005.

Other Issues:
1. $300 for 50 shirts from Jim Carlburg or maybe there are some dri-release, white, long-sleeve with SRRC Logo, to be issued to new members who sign-up at Lincoln Memorial or who want to contribute $10 to the scholarship fund – up to $300 approved
2. Barb and Mike to approach running center about making uniforms again

In regards to a question about including wheel chair races, we need to check on insurance.  If our insurance does not cover it, we really can’t consider doing anything.

Ronda will man a booth for the club at the new sports show at the new place at new First and Highland facility.

Adjourned at 6:45.  Next meeting: Monday, March 14, 5:30PM, Springfield YMCA