08/13/07 Meeting Minutes

SRRC August Meeting Minutes
August 13, 2007

Present: President Jim Cinotto; Chuck Costello, Patty Shafer, Barb Bonansinga, Arlee Grimsley, Jan Wilson, Derek Dexheimer, Nyle Robinson, Mike Boyd.

Absent: Jim Dahlquist

Guests: Springfield Park District Police Chief George Judd, Jay Rogers, Brook Demoisy, Denise and John Hartnett

Meeting called to order at 5:34 PM.

July 2007 SRRC Board minutes were reviewed and approved by Board.

Financial report discussed by Treasurer Mike Boyd. Copies of the Financial report were distributed to the Board for review. Total Deposits $13,857.10 and Total bills paid $2,602.21. Combined ending Balance: $39,616.76. Motion made to accept the Financial Statement as reported. Motion carried.

SPD Police Chief George Judd asked SRRC Board to become part of the Park Watch program. Web site of Park District provided as the way to sign up to become part of the program. The web site address is www.springfieldparkdistrict.org. Whistle program has been initiated by Park Police since recent attack on runner in Washington Park. Chief Judd gave 144 whistles to Board to give to members. Runners are urged to call the Dispatch number (788-8311) to alert Police of any suspicious activity in the parks.

Barb B. discussed the Trailblazers reception to be held at the Hoogland Center Thursday, August 23, 2007. Barb would like the Board members to let her know if they are able to attend.

The suggestion to eliminate the Scholastic Challenge fee waiver was discussed by Jan Wilson. Jan wanted to delay the discussion of the management fee until after the next Review committee meeting. Scholastic Challenge is categorized as an associated race. One of the recommendations of the Review committee is to change the Scholastic Challenge to an SRRC club race. Comments made that the SRRC cannot “take over” a race it does not own. Nyle proposed to reaffirm the current arrangement with Scholastic Challenge for the next 5 year, i.e., continued association with SRRC by providing insurance, use of timing equipment and applications in the SRRC newsletter.

John Hartnett provided a history of the Scholastic Challenge. John explained the Board approved of the current arrangement 15 years ago. At that time, the Scholastic Challenge assumed the risk of loss of putting on the race while the SRRC provided insurance, timing equipment, and race applications in the SRRC newsletter. Five years ago, Tim Butler brought the issue before the SRRC Board again to reaffirm the current arrangement.

Motion on the floor seconded. Motion approved.

Jan wants to disband the Review Committee. Date for the Race Directors meeting will be October 17, 2007. Management fees and race standards will be discussed.

Barb B. stated the SRRC picnic will be September 8, 2007, at Lake Springfield Center Park. Barb asked for members to RSVP. $5 donation per family is requested.

Emily K. wants to propose a social to the Board. October social proposal would be to charter a bus to take members to various establishments throughout Springfield. Barb will ask Emily to research liability issues and contact the bus companies for costs.

Barb stated a new sponsor is needed for Monster Mash in 2008. Major sponsorship is needed to help offset costs of the main speaker at the annual meeting.

Chuck provided information regarding fixing the timing machines. Chuck had estimates for cost to fix 2 timing machines. Total cost estimate will be $254.90. Shipping is included in the estimate. The timing machines will be put on a diagnostic machine to determine if any other problems exist. Motion made to have timing machines fixed. Motion seconded and passed by the Board.

Barb B. suggested the SRRC brochures should be updated to be distributed at the Trailblazers reception. Barb asked Sanya for the update of the 2006 brochure. Jim gave the okay to update the brochure.

Jan stated she talked with representatives of the SIU Vascular Surgery Department who want to ‘collect’ on their contribution to SRRC. SIU Vascular Surgery representatives want additional advertising in the SRRC newsletter. Motion made by Jan for one full page advertisement for SIU Vascular Surgery in two issues of the upcoming Newsletters.

Motion seconded and approved.

Meeting adjourned 6:30 PM.