09/10/07 Meeting Minutes

SRRC September Meeting Minutes
September 10, 2007

Present: President Jim Cinotto, Chuck Costello, Patty Shafer, Arlee Grimsley, Mike Boyd, Derek Dexheimer, Nyle Robinson

Absent: Barb Bonansinga, Jan Wilson, and Jim Dahlquist

Meeting called to order at 5:34 PM.

Jim asked if there were any corrections needed for the August 13, 2007 minutes. Motion made to accept minutes as submitted. Motion carried.

Financial report provided by Mike Boyd. Total Deposits were $14,744.23 and Total Bills paid of $14,752.63. Combined ending balance was $39,608.36. Mike noted there is more money in the Scholarship fund this year than last year. Mike mentioned that Ronda inquired about the donation for the Lagoon Fund. Motion made to accept the treasurer’s report. Motion carried.

Jim C. discussed the return mail issue. The SRRC newsletter may be delayed depending on the member’s home address zip code. Nyle stated there have been some problems with newsletters not being received. Any undeliverable newsletters are returned to the SRRC post office box. 842 SRRC newsletters were mailed for the month of September 2007 .

Blue Cross Blue Shield is hosting a health fair and requested SRRC presence. The fair is scheduled for Wednesday, October 24, 2007 from 10 AM until 2 PM. The table skirt is missing. Applications, extra newsletters and laptop can be utilized for the fair for display at the SRRC table. Arlee volunteered to work the fair on behalf of the SRRC. Motion made for SRRC to host a booth/table at the BC/BS health fair. Motion carried.

The SRRC race standards were discussed. Chuck had a few questions regarding the race standards.

Number 18 implies the race courses are certified. This item will be struck. Striking the language regarding certification will be done. Adjustments will be made about insuring accuracy of race course distance.

Number 32 – Entry forms include scholarship fund donation check box. On-line applications do not have the check box for scholarship funds. This difference was noted. However, a change cannot be done to reconcile the difference. It was noted this has little effect on the scholarship receipts.

Number 35 – Registration closes 15 minutes before the start of the race. This procedure should be followed by all race directors.

Number 72 – Age groups for women stops at 60. It is noted in the standards that the age groups are discretionary.

Number 77 – Races not using SRRC scoring should include the necessary information when submitting the race results to SRRC. The runner’s name should be split between first and last name. Results should also include City and State. Standard computer format should be requested also.

Motion made to accept the changes proposed by Chuck to the race standards. Motion carried.

Derek stated he received an email regarding wearing headphones while running in a SRRC event. RRCA recommends against wearing headphones due to safety reasons.

The SRRC board and race directors routinely have not enforced this policy.

Runners are discouraged from using portable electronic devices with headphones during SRRC races. Race directors may ban such devices and disqualify offenders where they believe it is necessary to protect the safety of the race participants. Motion made to approve language. Motion carried.

This above motion will be Number 86 race standard.

The motion was made via email to give the Trail Blazers $200 for the Halloween fun run/walk event scheduled for October 28, 2007. This money will be used for candy, pumpkins, costume awards and refreshments. Motion made and carried.

Nyle discussed next year’s race schedule to be published in the newsletter. Only a few races are scheduled definitely for next year. Lincoln Memorial ½ marathon will be the first Saturday in April 2008.

Next meeting is scheduled for October 8, 2007 which is Columbus Day.

Meeting adjourned at 6:15 PM