08/11/08 Meeting Minutes

August 11, 2008 SRRC board meeting

Present: Barb Bonansinga, Susan Helm, Brent Leach, Jim Cinotto, Chuck Costello, Jr., Anne Baker

Absent: Jan Wilson, Emily Klockenga, Lori Milkint and Mary Rogers (excused)

Barb Bonansinga announced that Jan Wilson is retiring from the SRRC board effective immediately. Barb thanked her for her hard work and dedication with Abe’s Army and as race director liaison on the board. She will remain an SRRC member. Barb is responsible for replacing her.

The June board minutes were approved. The minutes of the July board meeting were approved once the ending treasury balance was added.

The Treasurer’s report was distributed by Brent Leach. We have a current balance of $46,461, including the Lincoln Half Marathon account. Year-to-date net income is approximately $6,000. We still have major expenses for Abe’s Amble and the SRRC Picnic that are not included in this amount. Brent reminded everybody that if race directors are accepting scholarship donations for not-for-profit organizations, they need to notify the treasurer so that race proceeds are properly allocated. Brent reminded the Board that race directors need to present budgets so they can be approved by the Board prior to spending.

Committee Reports: Anne Baker had no report. She’s working on the September newsletter issue. It will include lots of photos. Chuck had no report. He’s going to clean up the club’s e-mails. They discussed the website support company and possibly redesigning our website. Jim Cinotto had no report. Brent had no additional report. Susan Helm had no report and will present the final WDF report at the next meeting. Mary Rogers has additional cash and checks to give to Brent from the Parade Run. Chip timing went well at the Parade Run. Great job to Mary and Marcia for co-directing the Parade Run. Emily sent an e-mail regarding upcoming socials and the picnic. Anne Gaffigan has offered to be the keynote speaker for the Monster Mash. The picnic is tentatively scheduled for September 13^th…..waiting word from Lincoln Park and the Park District. We will be charging this year. Emily continues to use “constant contact” to update members on socials and races and it works well.

Barb offered to have a second finance committee meeting. She would like to attend it as well. She will offer some dates. Jim offered to have Mike Boyd, former treasurer, participate as well. Barb needs the laptop for Abe’s Amble.

Susan offered to coordinate a race operations committee. She will send out an e-mail to the board and past and present race directors.

Meeting adjourned at 6:15 p.m.

Respectfully submitted,

Susan Helm

Secretary