December 2008 Meeting Minutes

December 8, 2008 SRRC Board Meeting – Café Brio

Present:  President Barb Bonansinga, Brent Leach, Chuck Costello, Susan Helm, Emily Klockenga, Mary Rogers, Jim Cinotto, Anne Baker

Absent:  Lori Milkent

Meeting called to order by President Barb Bonansinga at 6:00 p.m.  The November 10, 2008 Board Meeting Minutes were reviewed, updated and approved by the Board.

Brent Leach presented the financial report.  Our cash balance for the operating account is $30,602.61 or $42,948.27, including proceeds from the Lincoln Memorial Half Marathon which has its own separate bank account.  Frostbite receipts and expenses are not finalized yet.  The financial report was approved.

Barb announced that the Frostbite Festival was highly successful.  She thought Linda Jones and Nancy Sutzer, co-race directors, did an excellent job.  She also sent get well wishes to Barry House, the #1 Frost Toe.

Emily Klockenga discussed the outcome of the recent socials starting with the Cold Duck Thanksgiving event.  Participants enjoyed the fire, drinks and food.  Scott Leopold is offering another social at his home in Petersburg.  Tim Butler had over 400 people attend his neighbor association’s fundraising event which immediately followed Frostbite.  Monster Mash will be the January Social (the 24^th).  Awards are being ordered soon.  We need to finalize the race calendar soon so it can be approved at Monster Mash and the magnet calendar created.  Congratulations to Bill Davis and all the Memphis Marathoners for finishing.

Anne Baker announced the newsletter is going to the printer tomorrow.  The new SRRC website is under construction and will go live in the next couple of weeks.  Brent suggested we publicize the new website.  This will be done after the new one is up and running.  Our target date is January 1^st.  We are probably going to have another SRRC race directors meeting after the holidays.  Communication with the non-SRRC race directors may occur by e-mail only or through a meeting, either of which will occur following the holiday.

Jim Cinotto presented information on the proposed SRRC Hall of Fame.  It honors excellence in both
running and volunteer contributions to the running community by long-time club members.  A member must have attained master runner status (at least 40 years of age) and have a minimum of ten years as a club member.  Members will be honored for a superior running career which brings recognition to the member and the club, significant club administration, volunteerism, coaching, or race administration.  Hall of Fame members have earned the respect of the club membership.  They serve as positive role models for club members and present a favorable image to the non-running community. The nominating committee consists of the current SRRC president, past SRRC presidents and current Hall of Fame members.  The SRRC past president chairs the nominating committee.  The nominating
committee may select up to two nominees per year. Hall of Fame members are inducted into the Hall of Fame at the annual Monster Mash.  Hall of Fame members receive a plaque honoring their induction and a biography of each member appears in a special Hall of Fame section of the club’s website.

There were three nominations and the final vote was made.  The motion carried.  Barb thanks Jim for his hard work.

The board decided that all SRRC-owned races will be certified or re-certified if necessary for the 2009 race season.  This expense will be covered by the club.

Barb reminded everyone that they are invited to attend a presentation on tag timing this Wednesday at 5:30 at Ray La Hood’s office.

Mary Rogers shared that a nomination was received for “Most Improved Female Runner”.

The meeting adjourned at 7:45 p.m.

Respectfully submitted,

Susan Helm

Secretary